Best AI Note Taker for Zoom (2026): 9 Tools Compared

You just finished a 45-minute Zoom call. Someone asks, "What were the action items?" You stare at your hastily scribbled notes and realize you stopped writing 20 minutes in.

Sound familiar?

AI note takers for Zoom solve this by joining your meetings, transcribing everything, and using AI to generate clean summaries with action items — so you can actually participate in the conversation instead of playing secretary.

But here's the thing: Zoom now has its own AI Companion built in. So do you even need a third-party tool?

Short answer: probably yes. In this guide, we'll explore why — and which AI note taker to pick. We tested nine standout tools, including our top recommendation, Memories.ai Memories.ai for Zoom, which offers the highest accuracy, cross-meeting AI search, and works across Zoom, Meet, Teams, and more.

Whether you're drowning in standups, client calls, or product reviews, the right AI note taker could completely change how you capture and use what gets said. And if your organization uses Microsoft Teams alongside Zoom, you'll want a tool that handles both — we cover Teams setup later in this guide.

In this article

1. Zoom AI Companion vs. Third-Party AI Note Takers
2. Top 9 AI Note Takers for Zoom & Teams (2026 Review)
3. Tool Comparison: Which AI Note Taker Is Right for You?
4. Setting Up an AI Note Taker for Zoom
5. Setting Up an AI Note Taker for Microsoft Teams
6. Tips for Better AI Meeting Transcription
7. FAQ: Common Questions About AI Note Takers for Zoom & Teams

Zoom AI Companion vs. Third-Party AI Note Takers

Zoom shipped AI Companion to all paid plans in 2024. It provides meeting summaries, action items, and smart chapters at no additional cost. Sounds great — until you hit the limitations.

When Zoom AI Companion is enough: You only use Zoom, your meetings are straightforward, and you just need basic summaries. It's free with your existing plan — hard to beat.

When you need more: You use multiple platforms, need higher accuracy, want to search across past meetings, need CRM integration, or your meetings involve technical/industry-specific language.

Part 2. Top 9 AI Note Takers for Zoom & Teams (2026 Review)

Following the criteria above, we reviewed and tested nine standout tools. Let's start with our top recommendation: Memories.ai.

1. Memories.ai – Best Overall

Memories.ai treats your Zoom meetings as part of a larger knowledge system. Every meeting is transcribed, summarized, and connected to your other meetings, recordings, and documents — creating a searchable memory of your entire work history.

Whether it's a 15-minute standup or a 2-hour client call, Memories.ai cuts through the noise and gives you what matters: structured summaries with key decisions, action items, follow-ups, and deadlines — all searchable across your entire meeting history.

How It Works:

1. Connect your Zoom account (one-time setup)
2. Memories.ai's assistant joins your meetings automatically
3. After the meeting, get a transcript, AI summary, and action items
4. Search across all past meetings with natural language — "What did Sarah say about the timeline in last Tuesday's standup?" gets an instant, accurate answer

If someone shares their screen during the Zoom call, Memories.ai analyzes the visual content too — slides, dashboards, documents — not just audio.

Key Features:

• 99%+ accuracy — the highest we've tested, even with multiple speakers and accents
• Cross-meeting AI search — find information across your entire meeting history
• Video understanding — analyzes screen shares, presentations, and whiteboards
• Works everywhere — Zoom, Google Meet, Teams, Webex, and Slack Huddles
• 100+ languages with high accuracy across all of them
• Structured summaries — key decisions, action items, follow-ups, and deadlines

Data Privacy & Security:

Memories.ai is SOC 2 compliant with end-to-end encryption. You control exactly how long meeting data is stored. Your data is never used for training external AI models.

Pros:

• Highest accuracy we tested (99%+)
• Cross-meeting search is the killer feature
• Video/screen analysis for demos and presentations
• Works across all major meeting platforms
• Clean summaries that actually make sense

Pricing:

• Free tier available
• Pro from $19/month

👉 Try Memories.ai for Zoom

2. Otter.ai – Best for Live Collaboration

Otter.ai is a solid choice if your team wants to collaborate on notes in real time during Zoom meetings. Team members can highlight and comment live while the meeting is happening — making it ideal for co-editing and annotating as you go.

OtterPilot auto-joins your Zoom meetings, and the transcription is visible during the call. The interface is clean and intuitive, with a workspace for organizing transcripts and sharing highlights.

Key Features:

• Real-time transcription visible during the meeting
• Team members can highlight and comment live
• OtterPilot auto-joins Zoom meetings
• Clean, intuitive interface
• Workspace for team organization

Pros:

• Strong real-time collaboration
• Easy setup with calendar integration
• Good for English-speaking teams

Pricing:

• Free: 300 min/month
• Pro: $16.99/month

👉 Memories.ai vs Otter.ai — Full Comparison

3. Fireflies.ai – Best for Sales Teams

Fireflies.ai shines when you need meeting intelligence pushed into your sales workflow. It auto-joins Zoom meetings and logs transcripts and summaries directly to Salesforce, HubSpot, and Pipedrive — making it a natural fit for sales teams that need deal intelligence from calls.

The tool offers topic tracking, sentiment analysis, and custom AI prompts for specific insights. If your team lives in a CRM, Fireflies keeps meeting insights right where you work.

Key Features:

• Auto-joins Zoom, logs to CRM automatically
• Topic tracking and sentiment analysis
• Deal intelligence from sales calls
• Custom AI prompts for specific insights
• Integrations with Salesforce, HubSpot, Pipedrive

Pros:

• Best-in-class CRM integration
• Good for sales teams and deal tracking
• Pushes insights directly into your workflow

Pricing:

• Free: limited
• Pro: $18/month

👉 Memories.ai vs Fireflies.ai — Full Comparison

4. Krisp – Best for Noisy Environments

Krisp takes a unique approach: it works as an AI-powered audio layer that sits between your microphone and your meeting app. Originally known for its industry-leading noise cancellation, Krisp now includes full meeting transcription, AI summaries, and action items — all without adding a bot to your call.

Because Krisp operates at the audio level, it works with any conferencing app — Zoom, Teams, Meet, Webex, you name it. If you frequently take calls from coffee shops, co-working spaces, or noisy home offices, Krisp's noise cancellation alone is worth the price. The meeting notes are the bonus.

Key Features:

• AI noise cancellation — removes background noise, echo, and keyboard sounds in real time
• No bot in your meetings — works as a local audio layer, invisible to other participants
• Meeting transcription and summaries with action items
• Works with any conferencing app — not limited to specific platforms
• On-device processing for noise cancellation (privacy-friendly)

Pros:

• Noise cancellation is genuinely best-in-class
• No visible bot means zero awkwardness in meetings
• Works across every meeting platform without separate integrations
• Great for remote workers in noisy environments

Pricing:

• Free: limited minutes
• Pro: $8/month

👉 Memories.ai vs Krisp — Full Comparison

5. Fathom – Best Free AI Meeting Assistant

Fathom has carved out a strong niche as a completely free AI meeting assistant — and it's not a stripped-down trial. The free tier includes unlimited meeting recording, AI summaries, and action items with no time limits. That's rare in this space.

Fathom auto-joins your Zoom, Teams, and Google Meet calls, generates summaries after each meeting, and lets you create click-to-copy highlights that you can paste into Slack, email, or docs. The interface is clean and fast, and the AI summaries are surprisingly good for a free tool.

Key Features:

• Completely free for core features — unlimited recordings, summaries, and action items
• Auto-joins Zoom, Teams, and Google Meet — no manual setup per meeting
• Click-to-copy highlights — select and share key moments instantly
• AI-generated action items with assignee suggestions
• Meeting playlist for organizing recordings by team or project

Pros:

• Hard to beat on price — the free tier is genuinely generous
• Fast, clean interface with minimal learning curve
• Good AI summary quality for a free tool
• Works across Zoom, Teams, and Meet out of the box

Pricing:

• Free: unlimited recordings and summaries
• Pro: $19/month (team features, CRM integrations, advanced AI)

👉 Memories.ai vs Fathom — Full Comparison

6. HappyScribe – Best for Multilingual Teams

HappyScribe comes from the transcription and subtitling world, and it shows. If your team operates across multiple languages or you need to produce subtitle exports from meeting recordings, HappyScribe is purpose-built for that workflow.

With support for 120+ languages and a claimed 97% accuracy rate, HappyScribe handles multilingual meetings better than most dedicated meeting assistants. You can export transcripts to SRT, VTT, Word, and other formats — making it ideal for content teams that repurpose meeting recordings into training videos, webinars, or public-facing content.

Key Features:

• 120+ languages supported with high accuracy
• 97% transcription accuracy claimed (AI-powered, with human review option)
• Subtitle and caption exports — SRT, VTT, TXT, Word, and more
• Editor with timestamps for correcting and polishing transcripts
• Speaker identification across multiple participants

Pros:

• Best language coverage of any tool on this list
• Export options are ideal for content creators and video teams
• Human review option for critical transcripts
• Good for organizations that need subtitle-ready output

Pricing:

• Pay-as-you-go available
• Subscription from $17/month

👉 Memories.ai vs HappyScribe — Full Comparison

7. Tactiq – Best Lightweight Option

Tactiq runs as a Chrome extension — no bot joins your meeting, no separate app to manage. It works by capturing audio from your browser tab, so it's invisible to other participants (though it's best practice to inform attendees regardless).

It supports Zoom web client, offers AI summaries with custom prompts, and exports to Notion, Google Docs, and Slack. The cheapest paid option at $12/month.

Key Features:

• Chrome extension, no installation
• Works with Zoom web client
• AI summaries with custom prompts
• Export to Notion, Docs, Slack
• No bot in your meetings

Pros:

• Lightweight — no desktop software
• Cheapest paid option
• Good for individual users

Pricing:

• Free: 5 transcripts/month
• Pro: $12/month

👉 Memories.ai vs Tactiq — Full Comparison

8. tl;dv – Best for Meeting Libraries

tl;dv focuses on creating a searchable library of your meeting recordings with timestamped highlights. You can timestamp key moments during meetings, create clips from recordings, and build a team meeting library with tags.

It has good Zoom and Meet integration. The AI summaries are less detailed than competitors, and clip creation requires manual effort, but if you want to build a video library of important meeting moments, tl;dv is built for that.

Key Features:

• Timestamp key moments during meetings
• Create clips from meeting recordings
• Team meeting library with tags
• Good Zoom and Meet integration

Pros:

• Best for building a video library
• Timestamped highlights for quick reference
• Good for teams that revisit meeting moments

Pricing:

• Free: limited
• Pro: $25/month

9. Zoom AI Companion – Best Free Built-In

Zoom AI Companion is built into all paid Zoom plans at no extra cost. No additional setup, no bot to manage — it's native to Zoom. You get meeting summaries, smart chapters, and a "Catch me up" feature for late joiners.

The tradeoff: it only works in Zoom, accuracy is lower (~90%), and summaries tend to be generic. But if you're already paying for Zoom and want the simplest possible solution, it's hard to argue with free.

Key Features:

• No additional cost or setup
• Native integration (no bot)
• Meeting summaries and chapters
• "Catch me up" feature for late joiners

Pros:

• Free with Zoom subscription
• Zero extra configuration
• Good for Zoom-only teams

Pricing:

• Included with paid Zoom plans ($13.33+/month)

👉 Meeting Transcription for Zoom

Part 3. Tool Comparison: Which AI Note Taker Is Right for You?

AI Note Taker for Zoom & Teams Quick Comparison

Part 4. Setting Up an AI Note Taker for Zoom (Step by Step)

Regardless of which tool you choose, setup typically takes under 5 minutes:

Step 1: Connect Your Zoom Account — Most AI note takers integrate via Zoom's OAuth. Click "Connect Zoom," sign in, and grant permission for the app to join your meetings.

Step 2: Configure Auto-Join Settings — Choose whether the AI assistant should join all meetings automatically, only meetings you invite it to, or only meetings with specific participants. Tip: Start with manual invites to avoid surprises in sensitive meetings.

Step 3: Customize Your Preferences — Set your defaults: summary format (bullet points, paragraphs, or structured), primary meeting language, where to receive summaries (email, Slack), and who on your team can access transcripts.

Step 4: Run a Test Meeting — Before your first important meeting, do a 2-minute test call. Check that the bot joins correctly, audio quality is good, and the summary captures what you expect.

Step 5: Set Up Integrations — Connect your note taker to where your team works: Slack for auto-posted summaries, Notion/Google Docs for transcripts, calendar for auto-detect, and CRM for deal records if applicable.

Part 5. Setting Up an AI Note Taker for Microsoft Teams (Step by Step)

Many organizations run Microsoft Teams alongside Zoom — or have switched to Teams entirely. The good news: most top AI note takers now support Teams natively. Here's how to get set up.

If you're looking for a tool that works seamlessly across both Zoom and Teams, Memories.ai for Microsoft Teams handles both from a single dashboard.

Step 1: Connect Your Microsoft Account — Most AI note takers integrate with Teams via Microsoft's OAuth or an admin-approved app. Click "Connect Teams," sign in with your Microsoft work account, and grant the required permissions. Note: some organizations require IT admin approval for third-party meeting apps — check with your admin if the connection is blocked.

Step 2: Handle Admin Permissions — Teams is typically managed by IT, so you may need to request that your admin allow the app in the Teams admin center. Most top tools (including Memories.ai) provide an admin setup guide to make this painless.

Step 3: Configure Auto-Join for Teams Meetings — Just like with Zoom, choose whether the AI assistant joins all Teams meetings automatically or only specific ones. If your organization uses Teams channels with recurring meetings, you can often set the assistant to join channel meetings by default.

Step 4: Adjust for Teams-Specific Features — Teams meetings often include chat threads, shared files, and channel context. Some AI note takers can pull in the meeting chat alongside the transcript. Make sure this is enabled if your team uses in-meeting chat heavily.

Step 5: Run a Test Call — Schedule a quick Teams meeting and verify the assistant joins, the transcript looks right, and the summary arrives where you expect (email, Slack, or Teams channel). Pay attention to speaker identification — Teams meetings with multiple participants in a conference room can trip up some tools.

Step 6: Set Up Cross-Platform Workflows — If your team uses both Zoom and Teams, the biggest win is having one tool that captures everything in one place. With Memories.ai, your Zoom and Teams meetings live in the same searchable library — so you can search across all meetings regardless of which platform they happened on.

Part 6. Tips for Better AI Meeting Transcription

Even the best AI note taker needs decent input. Here's how to get the most accurate results:

• Use a good microphone — Built-in laptop mics pick up keyboard noise and room echo. A $30 USB mic or headset dramatically improves accuracy.
• One person, one device — In conference rooms with multiple people around one laptop, the AI struggles with speaker identification. Have each person join from their own device when possible.
• Announce your name before speaking — In larger meetings, briefly say your name before your first comment to help the AI lock onto your voice.
• Minimize crosstalk — Accuracy drops when multiple people talk simultaneously. Using Zoom's "raise hand" feature helps.
• Enable high-quality audio in Zoom — Go to Zoom Settings → Audio → check "High fidelity music mode" or "Original sound."
• Enable high-quality audio in Teams — Go to Teams Settings → Devices → turn on "Noise suppression" and select "High" under audio quality. If you're using Krisp, you can disable Teams' built-in noise suppression to avoid double-processing.
• Record locally as backup — Enable Zoom's local recording or Teams' meeting recording. If the AI note taker has a connection issue, you'll still have the recording to upload later.

Part 7. FAQ: Common Questions About AI Note Takers for Zoom & Teams

Will other participants know an AI note taker is in my Zoom meeting?

Yes. Most AI note takers join as a visible participant (e.g., "Memories.ai Notetaker"). This is by design — everyone should know the meeting is being transcribed. Zoom also shows a recording indicator. Some tools like Tactiq (browser extension) and Krisp (audio layer) are invisible to other participants, but it's best practice to inform attendees regardless.

Does an AI note taker work with Zoom's free plan?

Most third-party AI note takers work with Zoom's free plan. However, Zoom AI Companion (the built-in option) requires a paid Zoom plan. For the best experience, a paid Zoom plan is recommended since free Zoom has a 40-minute meeting limit.

Can I use an AI note taker for Zoom webinars?

It depends on the tool and your role. If you're the host, most tools can join and transcribe. If you're an attendee, it varies — some webinar settings prevent participants from adding guests. Check with the webinar host first.

How secure are AI note takers? Is my meeting data safe?

Look for tools that offer end-to-end encryption, SOC 2 compliance, and clear data retention policies. Memories.ai, for example, is SOC 2 compliant and lets you control exactly how long meeting data is stored. Avoid tools that use your meeting data for AI training without explicit consent.

What if someone speaks with a heavy accent?

Accuracy varies by tool and accent. In our testing, Memories.ai handled diverse accents best (99%+ across tested accents), while Zoom AI Companion showed the most variance (85-92%). If accent accuracy is critical, test with a short call before committing to a tool.

Can AI note takers transcribe meetings in languages other than English?

Yes, but quality varies. Memories.ai supports 100+ languages with high accuracy. HappyScribe supports 120+ languages and is the best option if language breadth is your top priority. Otter.ai is primarily English-only. Most other tools support 30-70 languages but with lower accuracy outside of English, Spanish, French, and German. For multilingual meetings, verify your specific language before committing.

Do AI note takers work with Microsoft Teams?

Yes. Most of the tools in this guide — including Memories.ai, Fathom, Fireflies.ai, and Krisp — support Microsoft Teams natively. They join Teams meetings the same way they join Zoom calls. If your organization requires admin approval for third-party apps in Teams, check with your IT department. For a full setup walkthrough, see our Teams setup section above or visit Memories.ai for Microsoft Teams.

Does my IT admin need to approve an AI note taker for Teams?

Usually yes. Microsoft Teams is managed through the Teams admin center, and most organizations restrict which third-party apps can join meetings. Your IT admin will need to approve the app — most AI note taker providers supply a quick admin guide for this. The process typically takes a few minutes.

Can I use the same AI note taker for both Zoom and Teams?

Absolutely — and that's one of the biggest advantages of a third-party tool over built-in options. Memories.ai, Fathom, Fireflies.ai, and Krisp all work across Zoom, Teams, and Google Meet from a single account. Your transcripts and summaries from both platforms live in one searchable library, so you never have to remember which platform a conversation happened on.

Is there a free AI note taker that works with Teams?

Yes. Fathom offers a genuinely free tier with unlimited recordings and AI summaries for Teams, Zoom, and Google Meet. Krisp also has a free tier with limited minutes. If you want the most capable free option for Teams, Fathom is hard to beat — though Memories.ai's free tier is also worth testing for its cross-meeting search capabilities.

The Bottom Line

If you're still manually taking notes in Zoom or Teams meetings, you're leaving hours of productivity on the table every week.

Our recommendation:

• Best overall: Memories.ai — highest accuracy, cross-meeting AI search, works across all platforms
• Best free option: Zoom AI Companion — already included in your Zoom plan
• Best free for Teams: Fathom — unlimited free recordings across Zoom, Teams, and Meet
• Best for sales: Fireflies.ai — strong CRM integrations
• Best for noisy environments: Krisp — noise cancellation + meeting notes, no bot
• Best for multilingual teams: HappyScribe — 120+ languages, subtitle exports
• Best lightweight: Tactiq — Chrome extension, no installation

The right choice depends on your workflow, but any AI note taker is better than no AI note taker. Start with a free trial, test it for a week, and you'll wonder how you ever managed without one.

👉 Start transcribing your Zoom & Teams meetings with Memories.ai — free, no credit card required

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• Compare Memories.ai vs Otter.ai for meeting transcription — accuracy, features, and cross-platform support
• Compare Memories.ai vs Fireflies.ai meeting intelligence — meeting notes, CRM integrations, and AI capabilities
• Memories.ai pricing and plans — free tier available, upgrade for higher volume